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Research

Office of Research

Proposal Preparation Guide and Policies

The UW School of Dentistry’s Office of Research is responsible for reviewing all School of Dentistry (SOD) proposals to verify that they comply with the school’s policies and procedures. SOD Office of Research staff assist with the proposal review process to ensure that proposals are submitted accurately and thereby increasing the chance of funding success. 

Research Proposals

Proposals requiring the Dean of Dentistry’s approval are routed to the SOD Office of Research electronically through SAGE. Internal applications requiring the signature of the Dean of Dentistry can be e-mailed to the Office of Research at dentres@uw.edu or delivered hard copy to Magnuson Health Sciences Building B-530c.

Proposals must have the signature of the PI and the PI’s departmental Chair(s) prior to review and approval.

The SOD Office of Research reviews proposals on a first come/first served basis. It is strongly recommended that all proposals be routed to the SOD Office of Research at least nine (9) business days prior to the sponsor agency’s deadline, and two (2) business days prior to the OSP’s GIM 19 seven (7) day deadline.  Please notify SOD Office of Research staff at dentres@uw.edu if a proposal is routing inside of the seven (7) day deadline.

Proposals that reach the SOD Office of Research that are not in compliance with GIM 19 three (3) business day deadline will be returned without review. After-the-fact (ATF) proposals and non-competing renewals are not subject to the deadlines required by the GIM 19 policy. 

Requests to support the proposal submission process will be considered on an as needed basis.  Please submit requests for support no less than six* (6) weeks prior to the sponsor deadline with the following information to dentres@uw.edu.

  • PI
  • SOD Department
  • Sponsor
  • Call for proposal/RFA information
  • Deadline
  • SOD Dept Administrator
  • Justification for support request 

* In the event you are submitting a highly complex proposal (i.e., multiple subawards required, center grants, program project grants, equipment grants, etc.) should be submitted no less than eight (8) weeks prior to sponsor deadline.

SOD Office of Research staff are available to answer questions from UW School of Dentistry faculty and staff about proposal budgeting questions or best practices for estimating research staffing needs.  Please submit the following information to dentres@uw.edu to set up a consultation appointment:

  • PI
  • SOD Department
  • Sponsor
  • Call for proposal/RFA information
  • Deadline
  • Description of the staffing need or question 

Research at the University of Washington and within the School of Dentistry is governed by policies that are outlined in a series of Grants Information Memoranda. A comprehensive list of GIMs can be found on the UW Office of Research website.

SOD Office of Research staff are available to answer questions from UW School of Dentistry faculty and staff about post award issues.  Please submit the following information to dentres@uw.edu.

  • PI
  • eGC1 #
  • Budget #
  • Sponsor name and Grant #
  • Description of the issue 

SOD Office of Research staff are available to answer questions from UW School of Dentistry faculty and staff about the grant preparation and review processes. Inquiries can be e-mailed to dentres@uw.edu, via phone at 206-543-5599 or in person at Magnuson Health Sciences Building B-530c (view map link).

Mailing Address
University of Washington
SOD Office of Research
Box 357480
Seattle, WA 98195-7480