Student Administrative Resources

Student Mailing List Guidelines

STUDENT OPPORTUNITIES sod-student-opportunities@uw.edu
Subscribe/Unsubscribe: Mailman unsubscribe sod-student-opportunities
List administered by Office of Student Services & Admissions

Examples of postings allowed:

1. Non-SOD scholarship opportunities and external awards
2. Military and public service employment opportunities
3. Advanced education opportunities
4. Loan repayment information
5. Curriculum-related announcements
   1. Office of Educational Partnerships Postings. Includes student announcements under the OEP umbrella involving entities such as UGM, Husky Smiles, Husky Health Bridge, etc.)
   2. Longview rotation announcements

STUDENT EVENTS sod-student-events@uw.edu
Subscribe/Unsubscribe: Mailman unsubscribe sod-student-events
List administered by Student Council

Examples of postings allowed:

1. Presentations coordinated by students that include lunch (ASDA lunch & learns, class specific lunch and learns, or other presentations provided by non-UW entities, such as vendors, Seattle King County Dental Society, WSDA, etc.)
2. Student Socials, UWSOD Gala, UWSOD Talent Show, UWSOD Vendor Show, UWSOD BBQ,
   UWSOD scrub sales, bake sales, etc.
3. Notifications about student interest groups and clubs, as well as volunteer and other
   activities not already included under the OEPD umbrella

STUDENT EMAIL LISTS (2025, 2026, 2027, 2028 and Grad, Resident) (no opt out)
Lists administered by Office of Student Services & Admissions
Post to these lists if everyone must or should be notified.

Examples of postings allowed:

1. All messages from the Dean, Dean’s staff
2. Messages from faculty and staff providing information or instructions
3. Changes/updates to courses
4. Messages re: Tuition, financial aid, academic calendars, etc.
5. Selected opportunities provided via UWSOD Alumni and Advancement Offices
6. UWSOD Continuing Dental Education announcements
7. Student Council general announcements

FACULTY AND STAFF LISTS
As a general rule, students should utilize the weekly SOD Bulletin (contact Karen Heath) to post announcements. The Bulletin is emailed to faculty, staff, and students and is the preferred method of communication to faculty and staff for non-essential postings.

Student Directory Information

Student Services and Admissions does not manage a student directory, but email and telephone numbers are available through the UW Directory provided the student authorizes release of directory information to the public. Please note that at this time, the Faculty and Staff search feature in the directory is open to the public, but the “search students” feature requires UW NetID login to view.

Please visit this page for more information: About the Student Directory. Students are responsible for setting their own directory information to either restrict or allow release.

Name Changes (and other updates)

Students are responsible for updating their directory information (e.g., official name, preferred name, e-mail address, current address, telephone, emergency contacts, and authorization to release information). Please take the steps below to ensure that instructional records and other documents reflect the most accurate and up-to-date information:

• Update your profile at UW
• Send the updated information to Student Affairs at oppe@uw.edu
• Optional: contact current or upcoming instructors to alert them to the change(s) and ensure they use the most up-to-date directory information in their class rosters

Student Organizations

Please visit the Student Activities Office for information on registering your student group.  Some discounts and free room reservations may be available.

Verification of Enrollment/Education Procedure

Students who need documentation of their enrollment in the UW SOD program for housing, insurance purposes, or intern registration in other states should contact their academic advisor. Please indicate if the enrollment verification requires the signature of a school official or needs to be embossed with the School seal.

Indemnification Coverage

The University of Washington provides coverage for its dental students when registered and paying tuition in DDS coursework at the UW and engaged in School of Dentistry-approved educational activities related to that course (see below). “…the University will provide legal defense, indemnification, and protection from any expenses connected with the defense, settlement or payment of monetary damages related to actions, claims or proceedings instituted against…students while acting at the direction or specific request of the University in the course of responsibilities imposed by approved programs of the University, provided that the above provisions will not apply to actions, claims or proceedings arising out of acts taken in bad faith. The following are examples of types of conduct which will normally be deemed to have been taken in bad faith: (1) The act was committed with the willful intention of causing injury or harm, or was reckless or malicious in nature. (2) The act was committed in willful violation of law or University regulations. (3) The act was committed while under the influence of alcohol or a controlled substance.” This policy has been established according to the requirements of RCW 28B.20.250,RCW 28B.20.253, RCW 28B.20.255 and RCW 69.50.101.