| Type of Workforce | Sign Privacy, Confidentiality, and Information Security Agreement? | Other Agreement? | Online HIPAA Training? | Other HIPAA Training | Comments |
|---|---|---|---|---|---|
| Affiliate faculty <50% FTE | Yes | Yes | May provide proof of training of comparable quality at another facility and a copy of the HIPAA training certificate is required. Must complete and submit HIPAA Training Certification (PDF). HIPAA Training Certification form and training certificate will be collected and given to the HIPAA Training Coordinator for retention. | ||
| Affiliate faculty practicing at non-UW facilities involved only in teaching UW students | No | No | No UW training required because no UW PHI involved. Students rotate to these off-site locations. This does not include Smile Mobile. | ||
| Pre-clinical faculty on site with no direct patient care or access to patient records (simulation lab) | No | No | If these individuals are exposed to PHI data, it is incidental. | ||
| Research personnel onsite working with de- identified human data only | Yes | Yes | There is risk that human data is not adequately de-identified or may become de-identified. | ||
| Research personnel onsite working with non- human subjects only | No | No | If these individuals are exposed to PHI data, it is incidental. | ||
| SoD Employee | Yes | Yes | |||
| SoD Faculty | Yes | Yes | Applies to all faculty other than <50% Affiliates. | ||
| Students and others involved in observational activities <30 days | No | Sign UW SoD’s Application and Agreement for Observational Activities | No | No | Signs just the Application and Agreement for Observational Activities. Application and Agreement will be collected and given to the HIPAA Training Coordinator for retention. |
| Students and others involved in observational activities 30+ days | No | Sign UW SoD’s Application and Agreement for Observational Activities | Yes | May provide proof of training at another Academic Medical Center and complete HIPAA Training Certification (PDF). Copy of HIPAA training certificate required. HIPAA Training Certification form and training certificate will be collected and given to the HIPAA Training Coordinator for retention. | |
| Students providing direct care <30 days | Yes | No | Temp Workforce Member/Student Self Study Manual (Attachment B of PP- 04) | May provide proof of training of comparable quality at another facility and review/sign the HIPAA Training Certification (PDF). Copy of HIPAA training certificate not required, but training listed should be creditable. HIPAA Training Certification form will be collected and given to the HIPAA Training Coordinator for retention. | |
| Students providing direct care 30+ days | Yes | Yes | May provide proof of training at another Academic Medical Center and complete HIPAA Training Certification (PDF). Copy of HIPAA training certificate required. HIPAA Training Certification form and training certificate will be collected and given to the HIPAA Training Coordinator for retention. | ||
| Study Club Members w/o SoD appointments | No | Sign UW SoD’s Application and Agreement for Observational Activities | No | No | Signs just the Application and Agreement for Observational Activities. Application and Agreement will be collected and given to the HIPAA Training Coordinator for retention.
These club members do not work with our patients, but do rent space in our clinics which is used during business hours. |
| Temporary SoD Employee; duration <30 days | Yes | No | Temp Workforce Member/Student Self Study Manual (PDF) | May provide proof of training of comparable quality at another facility and review/sign the HIPAA Training Certification (PDF) document in place of Self Study Manual. Copy of HIPAA training certificate not required, but training listed should be creditable. HIPAA Training Certification form will be collected and given to the HIPAA Training Coordinator for retention. | |
| Temporary SoD Employee; duration 30+days | Yes | Yes | |||
| Volunteers, Clinical | Yes | Yes | HCCS HIPAA Compliance Training packet with quizzes |
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| Volunteers, Research Lab | Yes | Yes | HCCS HIPAA Compliance Training packet with quizzes |